Policies and Procedures
Liability Insurance, Board of Directors Members
TSCPA carries Directors and Officers Liability policy (legal term) that includes an extension of coverage to all Board of Directors members.
This policy will pay, on behalf of the insured, all losses for which the insured shall be legally obligated to pay arising from any civil claim or claims first made against them because of a wrongful act while acting as a Board of Directors member of the Society, subject to certain exclusions and deductibles. The limit of liability is $5,000,000 per loss per year.(EB:6/19/98)
Liability Insurance, Members
With regard to any civil claim or claims first made against TSCPA members because of a wrongful act while acting in a TSCPA or chapter volunteer capacity, all members are insured under TSCPA's General Liability Insurance policy with excess coverage provided under the Umbrella Liability Insurance policy. The limit of liability is $10,000,000 per loss per year.(EB:6/19/98)
Lifetime Members/Honorary Fellows- State Board Action
In the event that the TSBPA (Texas State Board of Public Accountancy) revokes the license of a lifetime member or honorary fellow without prejudice for the non-payment of fees, the TSCPA status as a lifetime member or honorary fellow will be retained. (EB:1/10/02)
Lobbyists, Contact With
Contact with lobbyists may be authorized only by the chairman, the executive director/CEO and/or the managing director, regulation and legislation of the Texas Society of CPAs. The chairman, the executive director/CEO and/or the managing director, regulation and legislation may authorize other individuals to interact with lobbyists. (EB: 4/25/03)
Logo (TSCPA), Adoption of
The TSCPA logo consists of several series of the number "one" put together to form arrows to indicate growth, concentration, and progress. The logo will be consistently utilized by all Society entities in the format described in the Logo Update (approved by the Executive Board in August 1994).
To communicate to TSCPA members that the state organization and its 20 chapters function as one organization in delivering services to CPAs in Texas, TSCPA chapters are encouraged to use the TSCPA logo as part of their chapter name. If a chapter does use the TSCPA logo, they are required to follow the format described in the Logo Update.
The logo design, without the name of the organization, may be used as a professional designation by TSCPA members. The design may not be used as a logo for one's business.(EB: 8/09/02)
Meetings Policy
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Committees:
Meeting Locations: |
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All meetings shall be held in Texas. |
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The meetings should be organized in such a manner to minimize travel time and maximize meeting time. |
Meeting Expenses:
Reasonable meeting expenses for such items as lunches, breaks, audio/visual equipment, and travel, lodging, meals and related expenses for the staff liaison(s) will be borne by the Society. Original receipts of all expenditures must accompany requests for reimbursement.
Executive Board:
Meeting Locations:
According to the TSCPA Bylaws, the TSCPA chairman shall designate the time, place and agenda for meetings of the Executive Board.
Meeting Expenses:
If the Executive Board has meetings lasting more than one day, there will be a meal allowed for members and spouses or guests, as well as a hospitality suite provided for use by the TSCPA members, spouses and/or guests.
Meeting Conflicts:
Committees will not hold meetings during the same time period that the Executive Board is meeting, or three days before or after, except by approval of the appropriate coordinating officer. The three-day requirement will be waived during Midyear Board of Directors Meetings and the Annual Meeting of Members.
Cancellation Policy:
TSCPA must pay the facility or vendor for guaranteed meals. If a confirmed member does not attend or cancels after the guarantee is made (usually 72 hours before the event), TSCPA may bill the member for the cost of the guaranteed meal(s). (EB:11/7/03)
Member Benefits Criteria Statement
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Vendors and services offered to TSCPA members through the Member Benefits Program should meet the following criteria: |
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A large number of members could obtain the product or service at a better price than on their own. |
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The product or service should be consistent with TSCPA's professional image. |
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Commissions associated with products should be evaluated (revenue sharing). |
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All benefits should be evaluated periodically as to their effectiveness. |
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In all instances, the Member Benefit Program vendor should meet the following qualifications: |
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When mailing advertising information to TSCPA members, vendors must agree that the solicitation will be limited to the approved product or service. |
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When provided membership list on mailing labels or magnetic tape, vendors must use the list only as approved in writing by TSCPA. |
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Vendors must agree to promote the product or service in some capacity to TSCPA members and pay for all out-of-pocket costs associated with the promotion. |
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All vendors must receive prior approval from TSCPA for all advertising and promotions. |
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All services will be offered to TSCPA members, the TSCPA office, chapter offices and employees of TSCPA and its chapters. With certain vendors, services can be offered to TSCPA members' clients. |
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Changes to the program must be approved by TSCPA. | |
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Conflicts with other groups providing products or services to CPAs should be considered. (EB:6/19/98) |
Member Mailing List Use
Use of TSCPA Membership Mailing List - General Policy: The TSCPA membership mailing list is the property of the TSCPA and is to remain under its exclusive jurisdiction. Mailing lists may be sold to outside organizations under the direction of the executive director/CEO. Use of the mailing list by the Texas CPE Foundation is to be restricted to matters pertaining to education for benefit of the membership of the TSCPA.
To resolve all matters pertaining to use or availability of TSCPA membership mailing lists, the executive director/CEO shall have the right to impose whatever restrictions he/she may deem appropriate under the circumstances. Appeals may be made to the chairman for final resolution.
Use of TSCPA Membership Mailing List - Today's CPA: As an incentive to first time and renewing vendors, advertising representatives may offer a portion of the list on a one time, special mailing basis only. Each sale will be evaluated on an individual basis by the member benefits administrator and/or the director of Marketing and Communications. Members will be assured of quality promotional mailings but will have the option of electing not to participate in such mailings. (EB:8/09/02)
Use of TSCPA Membership Mailing List for TSCPA Member Benefits Vendors: Approved vendors in the Member Benefits Program may receive the membership mailing list as needed to promote the designated Member Benefits Program. The list may take the form of labels, hard list or magnetic tape. Additionally, the executive director/CEO shall be made aware of all promotions related to the use of TSCPA's membership mailing list.
Member E-mail Address Use: Member e-mail addresses are the property of TSCPA and are to remain under its exclusive jurisdiction. E-mail addresses are not to be sold to outside organizations or provided for advertisers, affinity partners or member benefit vendors. The TSCPA may authorize its affiliated entities to use member e-mail addresses for appropriate purposes to disseminate information to members.
TSCPA Chapter Use of Member Information: TSCPA chapter use of TSCPA member information, including mailing and e-mail addresses, is restricted to each chapter’s members unless permission from another chapter is granted.
(EB: 6/13/02) (EB: 11/11/06) |